Exhibitor Newsletter: Edition 4 February/March 2010
In this issue:
Breaking News
Did You Miss Our Exhibitor Webinar?
On February 11, 2010 we produced our first Exhibitor Webinar, focused on delivering helpful tips for preparing for the 2010 BIO International Convention. Thanks to everyone who joined us! The webinar was successful and we had a great number or participating exhibitors.
Click hereto access the recording of the webinar. Listen to the entire presentation or skip to the sections that interest you, such as:
• Navigating the 2010 BIO International Convention
• Building Your Brand
• Generating Booth Traffic
• Planning Your Presence and Exhibit Efficiently
• Freeman Presentation
• FOCUS One Presentation
• Projection Presentation Technology
• Chicago Restaurant Partners Presentation
• Upcoming Deadlines and Staff & Vendor Contact Information
Exhibit Booth Personnel (EBP) Registration is Now Open!
The primary contact for each booth has now received an email entitled “2010 BIO International Convention Exhibitor Registration Instructions”. It contains the instructions and link to your Exhibitor Registration Dashboard. Through this newly customized interface, you can register your Exhibit Booth Personnel (EBP) badges in our classical format or by uploading an excel spreadsheet, purchase reception tickets for your EBP, and order lead retrieval for your booth!
If registering for Session or Full Convention Access, you will need to register as an attendee at http://convention.bio.org. March 11th is the deadline to receive the early bird discount for these passes (and BIO One-on-One Partnering). If you are already registered as an EBP, you can upgrade via the links in your confirmation email. PLEASE NOTE: You must have either a Session or Full Convention Access pass to participate in Partnering.
Please let us know if you did not receive the email inviting you to visit your Exhibitor Registration Dashboard or if you have any questions regarding the registration process:
Reg2010@bio.org
+1.202.962.6655
Thinking About Hosting an Exhibitor Hospitality Reception?
There is still time to submit an application to host an Exhibitor Hospitality Reception in your booth on Tuesday, May 4 from 5:00 pm until 6:30 pm. By submitting an application to BIO, you will have the opportunity to promote your event in various sources, such as:
• Pocket Guide
• Signage
• BIO Party List
• Show Daily publication
• Handouts
• Convention website
• Email broadcasts to the convention attendees
• Exhibit Hall announcements…and more!
Shipping foods or beverages from your home country for the Exhibitor Hospitality Reception? Make sure to consult with our Freight Forwarder and Customs Broker, Rock-It Cargo on how to make the shipping process stress free.
Also remember, even if you want to bring your own foods and beverages, you still need to connect with the caterer at McCormick Place (CRP) to discuss your corkage fee and arrange your delivery. Fill out the Exhibitor Hospitality Reception application ASAP so that we can get you in touch with CRP.
Watch a video clip on the Exhibitor Hospitality Receptions from our 2010 BIO Exhibitor Tips Video Series.
Managing Your Booth
Exhibitor Appointed Contractor (EAC) Registration
If you are hiring any company other than BIO’s official vendors to work on your booth during installation, dismantle or show hours, you need to make sure they are registered with us in order to gain access to the exhibit hall. Without EAC registration labor will not be able to enter the exhibit hall. Click here to view EAC registration instructions.
2010 BIO International Convention Official Vendors (no EAC registration required):
• Freeman Decorating (General Service Contractor)
• FOCUS One (Utility)
• Chicago Restaurant Partners (Catering)
• Projection Presentation Technology (Audio Visual)
• CompuSystems, Inc (Lead Retrieval)
• Oscar Einzig (Photography)
• Urban Jungle, Inc (Florist)
• Rock-It Cargo Fairs & Exhibitions (International Shipping)
• TEAM Co. (Booth Cleaning)
• AF Services, Inc. (Booth Security)
• Judy Venn & Associates, Inc. (Talent Services)
Pavilion Benefits Packets
Pavilion Benefits have been sent out via email to all primary pavilion contacts. If the email was not received, please contact us at exhibit@bio.org, so we can ensure you are aware of your benefits.
Enter Your Exhibitor Description today!
The description wizard is open and ready for you to enter in your companies. This Wizard allows you to create your listing for both the Digital Directory and Buyers Guide and your online myBIO listing. myBIO is the personal event planning service that enables attendees to search for your company and product information, bringing more qualified buyers to you before, during and after the event.
Prior to Thursday April 1, 2010 – Edits made within the Wizard will appear in the Digital Directory and Buyers’ Guide and in your myBIO online listing.
From Friday April 2 through Friday April 9, 2010 – Portions of the Setup Wizard will be shut down as we collect data for the CD-ROM version of the Digital Directory and Buyers’ Guide.
Beginning Monday April 12, 2010 – You will be able to edit your entire profile which will appear in the live version of the Digital Directory and Buyers’ Guide as well as in your online myBIO listing. Edits made after Thursday, April 1, 2010 will NOT be included in the CD-ROM version of the Digital Directory and Buyers’ Guide.
If you haven’t received a link and submitted a contract, please contact us at exhibit@bio.org and we will make sure your information is sent to you.
Make the Most Out of the BIO Party List
Hosting an Affiliated Event or Exhibitor Hospitality Reception? Promote it in the BIO Party List – our FREE tool for listing events that take place in conjunction with the 2010 BIO International Convention. Posts made prior to April 1 will be published in the on-site publication, BIO Show Daily.
Convention Program Available to Exhibitors
International Case Studies
Join us during the convention for discussions on country specific issues in the International Case Studies track! Throughout the week, experts from 15 countries will share their insights on various topics, including breakthroughs in molecular diagnostics, biomarkers, dementia and Alzheimer’s, and translational R&D as a roadmap to market. These sessions are open to all registrants.
Think & Drink
Tuesday, May 4
5:00 – 6:30pm
Biotech Now Lunge, West Lobby, Level 1
Follow-on Biologics – Will the End Justify the Means?
Organized by: Health Advances LLC
Even if we had a better defined regulatory pathway, would the market opportunity for follow-on biologics be sufficiently lucrative to justify investment? Payers in Europe and the US increasingly demand evidence to support reimbursement, requiring clinical data beyond regulatory filing. While biologic products markets are huge, the investments required to compete are also huge. Can follow on biologics generate a positive return and what is the business model for success? Join what promises to be a lively debate.
*Open to all registrants, Think & Drink is an informal forum where topical issues are discussed. Complimentary drinks are served for those in attendance.
Wednesday, May 5
5:00 – 6:30pm
Biotech Now Lunge, West Lobby, Level 1
Social Media—Master or Slave?
Organized by: Brodeur Partners
The explosive growth of social media is reinventing the way companies communicate with consumers, lawmakers, investors and the broader public. Organizations that don't master this changing communications landscape will find themselves left behind. The challenge if social media is that when everyone has a platform to speak his mind, anti-biotech naysayers can reach an even greater audience with fewer moderating forces to counter misinformation. How individual companies, nonprofit organizations and the industry as a whole respond to this moment will have reverberations for decades to come. Come hear from biotech companies engaging in social media and learn about new tools to improve the public perception of biotechnology.
Translational Research Forum: Translating Science, Transforming Healthcare*
Monday, May 3, 2010
8:30 am – 5:30 pm
McCormick Place, Chicago, IL – Room S404A – S404BC, Level 4
Translational research brings the best minds together to accelerate research discoveries in human health. The BIO Translational Research Forum demonstrates the power of this collaborative approach. Leaders from across academic institutions, industry, government and community present real world cases and planned initiatives where they have worked successfully together to "translate science and transform healthcare."
Program at a glance:
• From Science to Invention
• From Invention to Patient
• Luncheon and Keynote: Inspirational Speaker – Dr. Victoria Hale
• Case Study in Translation: Molecular Diagnostics and Biomarkers
*Registration – Convention registrants may register for this event for an additional $30.00.
Upcoming Dates and Important Documents
Important Housing Deadlines
Group deposits (10+ rooms or more) are refundable for reservations canceled on or before March 18th, 2010. Deposits become non-refundable for new reservations or cancellations received on March 19, 2010. New Group requests will continue to be accepted based on availability and full deposit must be received within as outlined in group agreement.
Housing closes on April 19th. New reservations will continue to processed, based on availability, but, we can no longer guarantee discounted rates.
Questions? Please contact BIO’s housing partner Travel Planners at +1.866.940.0941
Pavilion Exhibitor Tool (PET) – Pavilion Organizers, Get Your Companies In!
All companies must be entered into the PET by March 26, 2010 in order to be included in the Digital Directory and Buyers Guide (CD ROM version). Entries made after this date will ONLY be included in the online version.
Planning to Ship Your Freight to Freeman’s Advance Warehouse?
Freeman will start receiving shipments at the advance warehouse for storage on March 31. Make sure your shipment arrives to the warehouse between March 31 and April 20 to avoid additional charges. For more information on inbound shipping please visit Exhibit Freight section in the Exhibitor Service Kit.
Save Up to 33% By Placing Your Utility Order Early
FOCUS One is the provider of electricity, internet, telephone, cable and plumbing services at McCormick Place. Taking advantage of the advance order rate is the key to saving money when ordering FOCUS One’s services. Advance order deadline is April 5. See Utilities & Catering section of the Exhibitor Service Kit for more information on pacing your utility order.
International Exhibitor Tips
International Shipping with FedEx vs. Rock-It Cargo
Special care should be taken when shipping exhibit material with international courier services such as FedEx, UPS and DHL. These services are best used for small, low valued shipments that do not contain restricted goods such as food, beverages, electronic devices, medical equipment, drugs and more. Large shipments may not be accepted and high valued or restricted material shipments inevitably may get delayed in customs.
Typically, the courier company only provides the clearance as part of their service at a hub that can be some distance away from the location of the event. BIO recommends contacting an experienced international freight forwarder and customs broker, like Rock-It Cargo if your cargo exceeds 60 kilos in chargeable weight, is valued more than $1250.00 or contains restricted materials.
Contact Lou Kerpan at Rock-It Cargo, via +1.310.216.6227 or louk@rockitcargo.com to discuss best way to ship your materials.
Official Exhibition Hours
Build Your Brand
BIO Park
Check out the NEW Exciting BIO Park. It is an area within our exhibition with a set of easy turnkey display kiosks. The kiosks are smartly designed to easily showcase all types of product and service innovations. Choose from BIO Pods and BIO Solos. Priced from $2,000.00
Featuring at the BIO Park - the Contract Services Summit on Tuesday May 4th from 1:00 to 4:30 pm. The summit is open to all convention attendees.
Branding and Advertising
New inventory of Hanging Banners has just been released. Highly visible locations. First come-- first served. Prices range from $5,000. Check available banners here.
New Format for the Final Program. Our Final Program is now digital! Available online two weeks before the show. CD with the Final Program will be distributed onsite to all convention attendees. Year-round branding and visibility. For branding options that fit your budget see our Media Kit.
For the complete list of 2010 branding opportunities click here.
The Face Behind the Name
Meet Rhonda Watson, Our Registration and Customer Service Coodinator
Rhonda goes by "Asyur" and has been with BIO for over 3 years. She is the team fashionista and is a proud mother of two sons, Daejon and Zuri.
Have questions about registration? Contact Asyur at reg2010@bio.org.